Private Organizations

Monday – Friday:
8:00 AM – 4:00 PM
Saturday/Sunday/Holiday: Closed

Private Organization Coordinator
DSN: 225.8625

What is a Private Organization?

Private Organizations are self-sustaining, special interest groups set up by people acting exclusively outside the scope of any official capacity as officers, employees or agents of the federal government. They operate on Air Force installations with the written consent of the installation Commander. (AFI 34-223 Section A.1.)

Private Organizations are not Federal entities and are not to be treated as such. Accordingly, they are not NAF instrumentalities (NAFIs) as defined in AFI 34-201, Use of Nonappropriated Funds, nor are they entitled to the sovereign immunities and privileges given to NAFIs or the Air Force. (AFI 34-223 Section A.1. 1.1)

Unofficial activities/organizations are small groups that are not required to be formally established as Private Organization because their current assets (including cash, investments, inventory and receivables) do not exceed a monthly average of $1,000 over a three month period. (AFI 34-223 Section 2. 2.2.)

Examples of a Private Organization are:

  • Squadron Booster Clubs
  • Unit Advisory Committees
  • Spouse Clubs
  • Special Interest Groups

Required Documents Suspense Checklist

  • Constitution and Bylaws – revalidated every 2 years
  • Budget Proposal – submit yearly
  • Liability Insurance Waiver – submit yearly
  • Officer Roster – resubmit when there is change
  • Transfer of Treasurer Audit – conduct and submit when there is Treasurer turnover
  • Financial and Banking Statements – due 20 days after each quarter ends
  • Meeting Minutes – submit after each meeting is held

Base Fund Raising

All fundraisers held on base by a Private Organization or unofficial activity must be approved through the NAF Resource Management Office, Private Organization Coordinator.

For successful fundraisers you must:

  • 1. Be familiar with AFI’s 34-223 and 36-3101.
  • 2. Have all required documents up to date and on file with PO coordinator.
  • 3. Complete all portions of the fundraiser request form and temporary food booth application (if applicable) in detail and sign (links below).
  • 4. Obtain all required signatures from coordinating agencies (facility manager, Public Health Office (374 MDG), etc.) on form.
  • 5. Email your request at minimum 30 days in advance in PDF format to 374fss.fsr.po@us.af.mil.
  • 6. Upon approval, you will be issued a permit by the PO coordinator.
  • 7. Advertising and solicitation for your event may commence.
  • 8. Prominently display your permit and the name of your organization at your event.
  • 9. Prepare the after action report (link below) and provide to the PO coordinator within 15 days after the event, signed. Attach copies of all receipts.